FAQs

General

What is my responsibility as a CMD?

As a recognized member of the health-care field providing critical care to individuals facing life-threatening illnesses, it is the sole responsibility of each Certified Medical Dosimetrist to adhere to the MDCB Ethical Standards, renew their credential annually by December 31 of each calendar year, earn and document 50 continuing education credits in each five year cycle and make necessary updates to personal contact information in the CE Center. Renewal fees submitted after December 31 will be subject to a $50 late fee. Failure to submit the renewal and penalty fees by February 1 of any calendar year will result in loss of the CMD credential. A CMD whose credential has lapsed can apply for reinstatement.

Who do I contact if I have questions about my learning plan or questions about requests for evaluation?

If you require technical support, please contact learningbuilder@heuristics.net. If you have administrative questions, please contact the MDCB at info@mdcb.org.

How can I find out if a course has been approved for credit? If so, how many credits is it worth?

The CE Center at https://mdcb.learningbuilder.com provides listings of currently approved courses and how many credits each course is worth. If a course you are looking for is not on the list, the activity did not meet the MDCB requirements for approval or approval was not requested by the provider and is not available for CE credits.

How many credits do I have?

You can determine how many credits you have and need to complete your five (5) year cycle by viewing your Learning Plan. A current Learning Plan for each active CMD is maintained in the CE Center and includes information regarding how many credits you have, how many you need to complete and by what date the credits must be completed. The “Units Accepted” for each type of activity and the “Units Added” for each type of activity are indicated at the top of each section of your Learning Plan. Please keep in mind you need to accrue 50 CE credits in five (5) years to maintain your Medical Dosimetry Certification.

How can I update my Learning Plan?

You can update your Learning Plan by logging in to to your personal record at https://mdcb.learningbuilder.com and clicking on "My Learning Plan." To add activities click on the blue “Add Activity” button for each type of activity. If you have multiple documents for one activity, please merge your documents into one comprehensive document for upload. If you have questions about how to upload an activity to your learning plan, while you are in the process, click on "show more instructions."

Can I get credit for academic courses I have completed?

You can submit a request for assessment of your college level courses on your learning plan by going to the "Personal Credit Request" section of your learning plan, clicking the blue “Add Activity” button for that section, and choosing “Academic Coursework” from the drop down menu for “Activity Type.” Illustrated instructions can be found on the "Reporting Credits" page of the "Continuing Education" area of the MDCB website. Requests for credit for speaker presentations, published journal articles or journal editing can be requested in the same way.

Where can I find instructions for updating my learning plan?

Complete and illustrated instructions for updating your learning plan can be found on the "Reporting Credits" page of the "Continuing Education" section of the MDCB website.

I am searching for an MDCB activity but cannot find it. What can I do?

The best way to search for an activity is to use only one search field. If you are sure of the MDCB-approved course number you can enter it into the "Course Number" field and click on the "Search" button. If you are not certain of the course number, to conduct your search use the "Keyword" field and type in a partial activity title.

What do I do if I have been audited?

The MDCB continuously audits CMD learning plans. A learning plan review schedule is posted here. Once your learning plan has been audited you will receive an email that advises you of your status. When you receive the audit message, check your learning plan to determine what activities may need further documentation.

I have updated my learning plan, but the activity indicates it is still in "staff review." Is this a problem?

CMD's learning plans are under continuous review based on the posted audit schedule. Once your learning plan has been reviewed, you will receive an audit notification.

How do I know the reason an activity has been rejected?

To determine the reason an activity has been rejected or received 0 credit, click on the "list" icon next to the activity and read the "Activity Rejection Reason."

How do I find my Login and/or Password?

Your login is the email address the MDCB has on file for you or your MDCB number.  To retrieve your password, enter the CE Center and click on the link “Forgot Your Password?” and follow the instructions. You will be prompted to provide your email address for password reset instructions to be forwarded to you. If you no longer have access to the e-mail address on file with the MDCB, please contact us at info@mdcb.org.

Are my MDCB CMD credits applicable for ARRT CE credits?

Yes, beginning in 2008, MDCB was approved as an ARRT RCEEM (Recognized Continuing Education Evaluation Mechanism) and all MDCB-approved credits can be submitted for ARRT Category A credits. Although ARRT accepts credits approved by other RCEEM member entities, they do require that documentation for the approved credits come from the original CE provider.

My contact information has changed, how do I update my information?

In the "My Account" section of the CE Center you can update the contact information on your personal profile by editing the fields on the left-hand side of the page. To ensure approval of activities on your learning plan, if your name has changed, documentation must be submitted to the MDCB office at info@mdcb.org.

How can I provide proof of my CMD credential to my current or prospective employer?

Any institution can download a letter of verification from https://mdcb.learningbuilder.com by clicking on the link for "CMD Verification" and searching for the CMD's name. The system will generate a letter of good standing for all CMDs who are current on their credits and renewal fees. The CMD verification letter will indicate your valid date through the latest year for which you have submitted your renewal fee. The letter will not indicate your cycle end date.

How can my institution submit a request for evaluation (RFE) for MDCB credits?

You must register as a provider to submit an RFE. This will allow you to enter your contact information once and have it associated with all of the activities you submit. Please visit https://mdcb.learningbuilder.com and click the orange “Register as a Provider” button at the left side of the page and follow the instructions provided.

If you already have a registered profile as a CMD, simply log in, click “My Account” at
the top right corner, click the “Providers” link at the top left of the ensuing page, and
then click “Add a Provider” at the far right. You will see a form for creating a new record for your affiliated institution. Be sure that your existing account has a work address with the country field filled in.

What should I do if I have questions about the status of a "Request for Evaluation (RFE)?"

To check the status of your RFE, log in to your queue to determine if your activity has been approved or if additional action is required on your part.

How can I determine my CMD number?

To determine your CMD number, log into the CE Center. Your CMD number will be indicated on your profile as “unique identifier.”

How can I retrieve documentation for my learning plan to confirm my participation at ASTRO annual meetings?

To ensure that your credits from the ASTRO conference are loaded to your MDCB learning plan, be sure to register for the meeting as a dosimetrist and complete the evaluation by the deadline. Credits typically will upload to your learning plan approximately 30 days after the end of the conference.

How can I retrieve documentation to confirm my participation in AAMD activities?

Since 2011, the AAMD has been uploading completed activities to Learning Plan transcripts for CMDs. The updates take place nightly. Be sure your MDCB number is on file with the AAMD.

How can I retrieve documentation for my learning plan to confirm my participation for ASRT activities?

All MDCB-approved ASRT activities in which CMDs participate will be uploaded to
learning plans as “Activity Accepted,” providing the CMD has completed the following
fields on their profiles: “DOB” and “ASRT number.” Completed ASRT activities are
uploaded to learning plans in the month following completion of the activity with no
further action required by the CMD. The MDCB will not recognize for credit any activity
that is duplicated across bienniums.

To access certificates of completion for MDCB-approved activities:

  1. Go to www.asrt.org and login to the website by entering your username and password.
  2. Click on “View My ASRT.”
  3. Click the link that says “My Learning.”
  4. Locate the completed course on the “Enrolled” tab and click the link that says “Certificate.”

I have more than 50 credits for my current cycle. Can I apply the additional credits to my next cycle?

Credits can only be applied to the cycle in which they are earned.

An activity submitted on my learning plan has not been approved. The orange button indicates “Confirm Attendance” or “Select Journal Article.” What should I do to resubmit it?

Click on the icon to the right of the orange button to see the "Activity Rejection Reason" field to determine why the activity has not been approved. Delete the current documentation by clicking on the trash can icon to the right of the documentation you have uploaded. Upload documentation that fulfills the additional information request.

How can I print a copy of my Learning Builder transcript?

To print a copy of your Learning Builder transcript, navigate to your learning plan and click the list icon next to "Complete Learning Plan" in the blue bar at the top of your learning plan web page. Next, select the "Summary" option and click either the "Printer Friendly" or "View Offline" links to extract a copy of completed activities.

I am at the end of my five-year cycle and have 50 credits. What should I do?

If you meet the minimum 50 credit requirement and are in the final year of your current cycle, you can submit your learning plan for completion or continue to accumulate continuing education credits. To submit your learning plan for completion, click on the orange “Complete Learning Plan” button found at both the top and bottom of your learning plan. If your learning plan is audited and deemed complete, you will receive an email confirmation and your learning plan will be locked from adding additional CE credits. Your learning plan for the next 5-year cycle will also be locked until January 1st after the start of the new cycle. While you will not be able to update a learning plan with additional credits, you will be able to submit the credential renewal fee. 

How can I retrieve documentation for my learning plan to confirm my participation at AAPM meetings?

To guarantee that credits from AAPM meetings are loaded to your learning plan, registrants must complete the AAPM online meeting evaluation. Registrants must indicate the type of credits needed and are prompted to enter a valid CMD number. Credits are typically uploaded a minimum of 30 days after the end of the meeting.  

I recently passed the MDCB exam. When can I begin accumulating credits for my first 5-year cycle?

Your first 5-year cycle will begin on January 1st in the year following the successful completion of the exam, providing the annual certification fee is submitted. You can begin adding courses to your transcript for any CE credits completed after January 1st.

Exam

What are the routes to MDCB exam eligibility?

As of 2017, there is one route to eligibility for U.S. candidates. All first time candidates who practice in the U.S. are required to be a graduate of a JRCERT-accredited dosimetry program and hold a minimum of a Bachelor's degree. Applicants are required to provide an official diploma and official transcript for JRCERT Bachelor's Degree programs; Certificate Degree programs require an official certificate and official transcript from a certificate program as well as an official Bachelor's Degree (or higher) diploma. Candidates who applied as a Route 2 candidate before September 2011 and who have not completed three attempts must complete a Route 2 application.

I graduated but will not receive my diploma before the current application deadline. Will I have to delay sitting for the exam until the next administration?

Applicants who have graduated in advance of the application deadline but have not received a diploma must provide a letter from the program director confirming the date of graduation from the program following graduation.

Are international candidates eligible to apply for the MDCB exam? 

International candidates who practice outside the US only are eligible to sit for the exam if they have completed the equivalent requirements outlined. Candidates are required to provide a foreign equivalency evaluation from accepted providers demonstrating completion of a minimum of Bachelor of Science degree in Radiation Therapy, Radiation Science, Radiography, Physics or Medical Physics, and have completed the required coursework and 1,000 clinical curriculum hours in medical dosimetry treatment planning during the Bachelor of Science degree (or higher) course of study. Hours for: (1) treatment delivery, (2) on the job training or (3) which the candidate received a salary are not applicable towards in-curriculum hours. 

If I fail the exam on my first attempt, can I retake the exam at the next administration? 

Exam candidates are subject to a three attempt rule. A candidate who has failed the exam on the third attempt will not be eligible to sit for the examination for two calendar years. After the two year waiting period, candidates can submit an application for examination. The prevailing requirements will apply. There is, however, no restriction or requirement as to when an unsuccessful candidate may sit for the exam.

If I missed the exam, will it be considered as a strike against me under the three attempt rule?

If a candidate misses the exam (i.e. no-show) it will NOT be a strike counted against them under the three attempt rule. Please see the handbook regarding no-show and re-application fees. 

How can I determine if an activity I participated in is approved for MDCB credit to meet the 8 CE credit requirement for re-applicants?

The CE Center at https://mdcb.learningbuilder.com provides an "Activity Search" of currently approved activities such as courses/lectures/seminars/webinars, directed readings and applications training courses, and lists for how many credits each activity is approved. If a course you are looking for is not on the list, the activity was not submitted as a RFE or did not meet the MDCB requirements for approval and does not meet eligibility criteria.

How soon after the exam will the results be provided?

Exam results will be made available to candidates approximately six weeks after the exam administration date.

I am scheduled to take an applications training course following the exam administration. If I pass the exam, can the credits be applied to the CMD five year/50 credit cycle requirement?

CMDs can begin to accumulate credits in January following the exam administration. Credits earned prior to January cannot be applied to CMDs transcripts (learning plans).

My contact information has changed, how do I update my information during the application process?

To update your contact information, once you login to mdcb.learningbuilder.com, click on “My Account” in the upper right hand corner of your record. Then click on “Edit”, change any of the fields and hit the orange "Save” button in the lower right hand corner of the page.

I forgot my Login ID and/or Password?

To retrieve your login and password, enter the CE Center and click on the link to “Forgot Your Password?,” and follow the instructions. You will be prompted to provide your e-mail address for password reset instructions to be forwarded to you.

Where will I sit for the exam? 

Once you have received confirmation that you have been approved to sit for the exam, you will need to register with Prometric, the MDCB exam vendor. You can select from a number of test sites nearest to your location.

How can I best prepare for the exam?

Candidates should refer to the test blueprint outlined in the Applicant Handbook. References used for MDCB exam item writing include popular textbooks covering subjects in radiobiology, physics, dosimetry, cross sectional anatomy, principles of radiation oncology and industry recognized reports that are relevant to current dosimetry practice. Details about texts to use for studying can be found at https://mdcb.org/certification-exam-information/exam-development.

There are a number of practice tests available for purchase at https://mdcb.org/certification-exam-information/exam-dates-and-fees/practice-tests which contain questions that mirror those found on the actual exam. In addition, a complimentary brief ONE-TIME practice exam is provided for exam candidates to become familiar with the exam platform. Once a candidate has been approved to sit for the exam, access will be provided to the practice exam portal.

Will I be affected by the changes in routes to eligibility if I am not successful on my first attempt and my next attempt occurs after a change in the eligibility route? 

Candidates initially approved to sit for the exam before a change in routes to eligibility will be eligible to sit for the exam for two additional attempts. Re-applicants, subject to the three attempt rule who are attempting the exam for the first time after the two year waiting period will be subject to the prevailing routes to eligibility.

How are items for the exam developed?

Questions developed for the exam are reflective of the test matrix. Each item must include a reference from the approved reference list. After questions are submitted to the MDCB, Item Editors review each item for structural and technical content. Once an item has been approved for the exam, it is embedded as an un-scored item. Upon statistical analysis of the un-scored items, it is determined if the item meets the rigors necessary to be included on the exam for scoring.

How is the exam scored?

A Cut Score Study of the first exam used following the Job Task Analysis is conducted to determine a passing score. The passing score identifies what the minimally qualified candidate will know. Each candidate’s ability is measured against the determined cut score. Thus, scores are not based on a curve as is typical for non-certification testing and represent only individual overall performance.